International Council for Adults Education
Adopted April 29, 1993, by the Executive Committee
At its meeting in Aranjuez, Spain
BY-LAWS 1.0 MEMBERSHIP IN GOOD STANDING (hereafter referred to as MGS)
1.1 For the purpose of identifying Members eligible to vote at the ICAE General Assembly and eligible to exercise other constitutional Member rights, and also for identifying Members eligible to receive the many communications, information briefs, newsletters, invitations and consultations and other services of ICAE, it is necessary to establish current but regularly reviewed criteria, as implied in the Constitution.
1.2 To retain MGS, member organizations must, on receipt of the annual invoice or notice of payment, transmit to ICAE headquarters at least the minimum annual subscription (currently $150 dollars) as officially determined from time to time by the Executive Committee. Alternatively, if there are restrictions on the transference of currency in a given country, Member organizations must either remit the annual membership fee in a separate ICAE designated national or regional account, or work out an alternative, mutually acceptable arrangement with the ICAE Treasurer. The Secretary-General shall send reminders to members relating to subscription dues. The Secretary-General shall send receipts in respect of payment received.
1.3 This By-Laws applies to all categories of members.
BY-LAWS 2.0 ADMISSION OF NEW MEMBERS
2.1 A completed application form together with required documentation should be submitted to:
International Council for Adults Education
720 Bathusrt Street, Suite 500
Toronto, Ontario MSS 2R4, CANADA
2.2 In the case of applicant from regions where regional member organizations exist, applications will be referred to those regional organizations for their comment within 60 days.
2.3 In the event that a member association or associations already exists in the country from which the application originates, those existing member associations will be informed and be given three months to comment on the application.
2.4 Upon receipt of the applications, the application will be checked for conformity to the criteria for membership as outlined in the Constitution and, subject to Articles 2.2 and 23 of these by-laws, sent to the members of the ICAE Executive Committee for their approval.
2.5 In all other cases, including applications for sectoral membership, the applications will be checked for conformity to the criteria for membership and thereupon sent to the members of the ICAE Executive Committee for their approval.
2.6 Membership will be decided by simple majority vote of the Executive Committee. Ion the case of a rejection the applicant may appeal to the General Assembly.
2.7 This by-law applies to all categories of members.
BY-LAWS 3.0 NOMINATIONS FOR MEMBERS OF THE EXECUTIVE COMMITTEE
3.1 Submissions of nominations for members of the Executive Committee for possible election at the General Assembly shall lie in the hands of the various voting member organizations of the Council, subject for the following condition and considerations.
3.2 Nominations shall be received by the Secretary-general from voting Member organizations (in good standing) not earlier than three months prior to be notified date of a General Assembly and not later than the 3rd day of the General Assembly.
3.3 Voting member organizations shall ascertain in advance of their submitting a nomination the willingness and capability of their nominees to carry out duties of an ICAE Executive Committee member, and shall obtain a short summary or background note of each nominee to transmit to the Secretary-General.
3.4 Member organizations shall keep in mind, when considering and submitting nominations, the agreed policy of ICAE to achieve, so far as it is possible, 50% representation of women an men in Executive Committee and sub-committees of the Council.
3.5 In the case of nominations for the President, Treasurer and Vice-President, nominations shall indicate accordingly.
3.6 The Secretary-general shall notify the members of ICAE of the opportunity for nominations at least four months prior to the General Assembly.
BY-LAWS 4.0 PREPARATION PF MEMBER VOTING LISTS
4.1 Article 5.15 of the Constitution states that the general assembly when engaging in the election of members for the Executive Committee shall “…take account of, in respect of proportion and representation, the categorical, geographical and sectoral range of the Council’ s Membership”. In order to fulfill these requirements, it is necessary for the Secretary-General (as Returning Officer) to subdivide the Member nominations received into (discrete) voting-lists, employing criteria which reflect the elements referred to in Article 5.15.
4.2 The first criterion shall be the ensure full geographical, categorical and sectoral representation; and the list may be divided and projected in a way which allows consideration in terms of the designated regions of the council, to ensure at lest one elected member from each of the regions.
BY-LAWS 5.0 ELECTION PREPARATIONS AND PROCEDURES AT THE GENERAL ASSEMBLY
5.1 In presenting the voting list to the General assembly, the Secretary-general will ensure that the geographical origins and categories/sectors, and gender of the nominees and their constituencies are clearly displayed together with background notes indicating their experience and current work.
5.2 The Secretary-General will also issue written information to assist delegates in the correct performance of the voting procedure:
that each Member organization in good standing has the right to register one vote only (for every position);
that the list of Members in good standing is posted or displayed in the balloting room;
that at there is a requirement to try to achieve the best possible representation of national, regional and sectoral membership;
that subject to the overriding requirement for parity between men an women the Executive Committee places will o to the top candidates in the rank order assigned votes unless, the top fourteen in the overall rank order does not includes a representation from any given designated region; in which case the candidate recording the highest vote in that regional sub-list will substitute for the lowest in the overall rank order, as originally counted.
5.3 Before the voting procedure commences the General Assembly will appoint, by a majority affirmative vote, four tellers to assist the secretary-General in the collection and counting of votes.
5.4 There shall be separated elections, during the same sessions of the World Assembly, of the President, the Treasurer, the Vice-Presidents, the Ordinary Members of the Executive Committee, in that order.
5.5 The results of the lection for each of the positions shall be announced immediately after such election.
5.6 The overall election results will be announced to the General assembly before the end of the relevant plenary session, and will be transmitted by the General-Secretary immediately following the closure of the General Assembly to the whole Membership of the Council.
BY-LAWS 6.0 SUB-COMMITEES OF THE EXECUTIVE COMMITTEE
6.1. The following shall be the sub-committees for the Executive Committee:
Management and Evaluation Advisory Committee (MEAC)
Programme Advisory Committee (PAC)
Constitution Advisory Committee (CAC)
Finance Advisory Committee (FAC)
6.2. No person shall be a member of more than one sub-committee except the Secretary-General.
6.3. There shall be five members of each of the sub-committees, one of whom shall be the Secretary-General. Other members shall be nominated and appointed by the Executive Committee at its annual meeting for initial periods of one year, or for the renewal terms of one year. Each sub-committee shall select its own Chairperson and Secretary.
6.4. Manegement and Evaluation Advisory Committee
6.4.1 The Management and Evaluation Advisory Committee may undertake, at the request of the Secretary-General with the direction of the Executive Committee the following Advisory functions:
a) advise the Executive Committee and the Treasurer in maintaining orderly accounts and discharging all financial matters efficiently and effectively:
advise the Executive Committee on matters affecting office space and facilities; and personnel procedures and practices;
advise the executive Committee on matters related to public relations, government, business and NGO contacts;
advise the Executive Committee on how to introduce and operate continuous self-evaluation components in all the procedures and activities of the Council.
6.5 Programme Advisory Committee
6.5.1 The purpose of the PAC is to advise the Executive Committee on matters relating to Programme. To do this, the Committee will:
provide a critical assessment of and a sounding board for programmes and new ideas;
advise how to strengthen links between associations and programme areas;
advise how to strengthen sharing of information between programme areas;
advise how to strengthen fund-raising capacity,
up-to date information on activities in the programmes;
advise concerning programme priorities;
advise concerning the development of the strategic plan for activities of the Council.
6.6 Constitution Advisory Committee
6.6.1 The Constitution Advisory Committee shall be responsible for reviewing all proposed amendments to the Council’s Constitution and By-Laws submitted by members to the Secretary-General and by the Committee. The Secretary-General shall forward each such proposal to the CAC which shall make recommendations to the Executive Committee at the next annual meeting.
6.6.2 All recommendations on the By-Laws shall be considered by the Executive Committee for approval, provided that the By-Laws shall be presented to the General Assembly as a report which the General Assembly may accept, reject or amend. All recommendations on the Constitution, after consideration by the Executive Committee, shall be considered by the General Assembly for final approval.
6.6.3 All other procedures relating to the enactment of any proposed amendments, revisions, alterations or changes to the Constitution shall be governed by Article 8 of the Constitution.
6.7 Finance Advisory Committee
6.7.1 The purpose of the Finance Advisory Committee is to assist ICAE to strengthen its financial base. To do this, the Committee will:
a) provide a critical assessment of and sounding board for financial planning and reporting within the ICAE;
assist with fund-raising strategy and plan of activity by:
• reviewing fun-raising strategy and plan of activity
• helping to identify prospects
provide current information on funding trends which affect members, organization or area of activity.
6.7.2 The Committee shall meet at least once annually, in advance of the Executive Committee meeting, and at other times during the year if funding for such meetings is available.
6.8 This By-Law shall not in any way affect the power of the Executive Committee to appoint ad hoc committees to carry out any tasks on its behalf.